1.1- The DCIF shall consist of the AGM, Extraordinary AGM and Executive Council.
1.2- THE AGM - Annual General Meeting of full members.
| (a)
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The AGM is a meeting of all Full Members and shall be held within three months of the close of the financial year, and preferably be held within one week prior to the commencement of World championship or Regional Championships. |
| (b) |
The AGM shall be held within one week prior to the commencement of the summer or winter program of the World Championship or Regional Championships. |
1.3-The responsibilities and powers of AGM include:
(a)- to act as the supreme governing body of the DCIF;
(b)- to determine the direction for the development of Deaf Cricket at international standards;
(c)- to elect the Executive Council of the DCIF;
(d)- to consider and approve the annual financial statements of the DCIF;
(e)- to consider and approve the rules of procedure for the election of the office bearers;
(f) To consider motions from Full Members, the Executive Council and any other Council of DCIF. Such motions shall:-
| 1) |
be submitted in writing to the Executive Council of the DCIF not less than four months (unless waived by the Executive Council in its absolute discretion) before the month in which AGM is due to meet and |
| 2) |
except for amendments to the Constitution be decided by a simple majority of Full Members present and voting. |
calendar as proposed by the Executive Council;
(i)- to appoint a chartered and practicing accountant; & a solicitor
(j)- to approve any change in the country of location of DCIF headquarters; and
(k)- to exercise any other incidental powers necessary for the AGM to carry out its responsibilities pursuant to this Constitution
1.4- The business to be transacted at every AGM shall be
| (a) |
To receive the Executive council's report and the statement of income and expenditure, assets and liabilities and mortgages, charges and securities affecting the property of the Federation for the preceding financial year. |
| (b) |
To receive the Auditors report for the books and accounts for the preceding financial year; |
| (c) |
To transact any other business in addition to the above , if included in the agenda of the meeting with the permission of the Chairman of the meeting, |
| (d) |
the election of members of the Executive Council; if it is due, |
| (e) |
the appointment of an auditor. |
1.5- Extra-ordinary/Special General Meetings (EGM/SGM)
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The Extraordinary AGM of the DCIF of all Full Members is requisitioned either by the Chairman of the DCIF or upon request of atleast 3 national Bodies. |
A requisition for an Extraordinary AGM shall:
| (a) |
state the reasons and purpose for the meeting and be signed by all requesting members on all its pages, if it is more than one page |
| (b) |
state the date of the proposed Extraordinary AGM (which must be within three (3) months after the date on which the requisition is set); |
| (c) |
be signed by the Chairman of the DCIF or all of the Full Members making the request for the Extraordinary AGM, as the case requires; and |
| (d) |
The requisition shall be sent to/lodged with the Secretary General. |
| (e) |
The EGM/SGM shall be convened within 2 months after the date on which the requisition was lodged with the Secretary. |
| (f) |
.If the Chairman and or EC fails to convene the meeting in the stipulated time then one or more members who had requested for the meeting shall convene the meeting to be held but not later than 4 months from the date of lodging the requisition with the Secretary. |
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